St. Louis Area Geocaching Association

MEETING MINUTES 2021

13th Sept 2021/ 6:30 PM / meet at SmithPro Painting and via Zoom 

ATTENDEES

Steve Bromley, Michael Smith, Robert Klemme, Nan Dabler, Melissa Pierce, David DeWitt, Patricia Hutchison

Meeting called to order at 6:53 pm.

      Motion called to approve August 2021 minutes by Robert, seconded by Nan.

• David sent corrections today. Melissa will put in the corrections.

Motion called to approve August 2021 treasurer's reports by Robert, seconded by Melissa.

• We have $383 in PayPal.
  • Nan is still working on trying to contact someone about the business status of the account.
• We have $8,000 in regular account
• Also need to obtain the formal tax document from the State of Missouri.

Retrospective

• Brentwood Parks and Recs GC 101 was on September 11, 2021
  • Feel like visuals, such as a powerpoint presentation, is needed.
  • Would like to disable the extra icons on the GPSr units.
  • Change format to have four people give the presentation at approximately 10 minute each.
  • The Brentwood facility was very nice.
  • Brentwood would like to see the agreement with St. Louis County Parks to understand what they require for geocache placements.
    • Talk with John Elfrank or Laura MacLeod to obtain a copy of the agreement.
  • Michael was unable to find the large box with the ammo can in it. 
    • He’ll look again to see if he has it somewhere else. The rest of the board will look as well, to see if they have it.

       Events

• GC 101 at Queeny Park is scheduled for October 16, 2021
  • Will it be inside or outside?
    • If inside, can we get some visuals ready prior to it
  • Melissa will send out an email for volunteers.
• Fall picnic will be hosted by Patricia Hutchison at Snyder Memorial Park on October 30, 2021
  • Will not be doing Closest to the Pin or Ammo Can Toss
  • Will do GeoBingo
    • 3 prizes
  • Will do a Kids, Adults, and Pet costume contest
    • Have 3 prizes for Kids and Adults, 1 prize for Pet
  • Will have various raffles.
    • Have a large amount of donated items for the raffles.
    • Melissa will run the various raffles.
  • With the uncertainty of possible Covid restrictions, we will NOT have the potluck or provide meat, like usual.
    • We will provide cupcakes.
      • Nan and Steve will take of purchasing them.
        • Will need to know how many attendees to get enough.
  • Gift cards for the prized need to be bought
    • Kathy DeWitt is selling those, so we will get them from her.
  • We will have the trailer brought in so we can access the picnic stuff.
    • If anyone needs barbeque supplies, they will be there. However we will not be broadcasting that information.
  • There are new caches planned for placement in the park.

      Ongoing Business

• Procedures/Systems
  • David DeWitt joined again tonight to go over the changes made and to see if there were any additional issues for him to work on.
  • Website host will be changing to A2 Hosting
    • A2 is out of Michigan 
    • Has multiple server farms.
    • We will know that the change happened once we receive a bill for the service.
      • David was able to get the service on a special for $179 for 3 years.
    • David has tested the website on the new server and everything looks good on it.
  • SLAGA Website
    • David implemented the changes to the awards page.
      • Steve and Michael reviewed.
      • We’ve had one submission with the new award page. 
        • Appears to have worked correctly.
      • A link to the men’s jacket has been added.
        • A link to the womens jacket will be added as well.
      • Will add in size for the jacket as well.
      • Want to add in a “when will you pick up?” options as well as the mailing it
        • Winter potluck, spring picnic, and fall picnic will be the pick up options.
    • A Facebook link is now on the website.

• 20th Anniversary Coins
  • David will get prepaid coins to Rick Evans (4ranger13) as he lives in the same area.
• SLAGA bylaws
  • All officers need to review their job descriptions
  • May need to have a specific meeting to review and make changes to the bylaws prior to October 30, 2021.
  • Because of the term changes for the Treasurer and President being at the same time, instead of alternating, we may need to consider extending one of them.
    • The reason is that the two officers on the bank accounts must be the President and Treasurer. This can cause issues if they are both leaving at the same time.

New Business

• Awards
  • Brantole got her coin at the Ted Drewes event in August.
  • Any awards that need to be embroidered needs at least 3 weeks lead time for safety.
  • Potential upcoming awards
    • 1 - 25K
    • 2 - 10K
    • 1 - 5K
    • 1 - 1K
• Steve will purchase 6 chairs from Wal-Mart for upcoming awards.
• Would like to purchase a small Geocaching flag for smaller SLAGA sponsored events where the large banner would be too bulky.
  • Will purchase at the same time as the award coins.
• Discussion was had about making Adventure Labs out of the Boone’s Lick Road
  • Could use the BLR coins for completion of the labs, if this can be done.
    • So far we have sold none of those particular coins.
• Susan, OhLookItsARabbit, has made some geocoins.
  • She may be donating some to SLAGA for future use.

CLOSED EXECUTIVE MEETING

• None

Meeting adjourned at 8:35 pm by Nan and seconded by Melissa.

NEXT MONTH’S INFORMATION

Thursday, October 14, 2021 at 6:30 pm at SmithPro Painting, 2655 Metro Blvd., Maryland Heights, MO 63043 

map, 10/9/2021 @ 1919